Why is the Annual Meeting going virtual?
Due to the on-going impact of COVID-19, AGD has decided to virtualize the Annual Meeting scheduled to take place October 23-25, 2020 at McCormick Place Convention Center in Chicago, Illinois. Consulting CDC guidelines and Illinois state regulations, the AGD’s Board concluded that the meeting could not take place in-person. This was a very difficult decision, but the health and safety of AGD’s delegates, dignitaries, and staff is most paramount.
When will the Virtual Annual Meeting take place?
The Virtual Annual Meeting will take place from Friday, October 23 through Sunday, October 25. Click here for a detailed schedule.
Do I still need to register for the meeting now that it will be hosted virtually?
Yes, registration is free, but mandatory. Now more than ever, it is essential that all those who plan to attend the Virtual Annual Meeting, register. While the meeting will not be taking place in person this year, there will be an alternative virtual program requiring log in information, Zoom meeting links, voting permissions, and training sessions. To register, visit the Annual Meeting webpage: https://www.agd.org/about-us/leadership-governance/agd-annual-meeting and log in with your AGD membership credentials.
Registration will close on Wednesday, October 14 at 12:00am CDT.
Constituent President or Regional Director must submit any changes to delegate/alternate designation by emailing email@example.com by 7pm CDT on the evening before the next day’s session.
Can I still attend the Virtual Annual Meeting if I did not register by the deadline?
No, all registration must be processed by the registration deadline to ensure all delegates, guests, and dignitaries have the correct log in and voting permissions.
I usually attend a Caucus meeting on Saturday of the Annual Meeting. Will these meetings still take place and how do I access the meeting?
All Caucuses will take place on Saturday, October 24th at any time from 11:45am-5:00pm via Zoom Meetings. You will receive a link to your specific Caucus meeting in the meeting hub under the My Agenda section. Candidates, if invited, will join the Zoom calls at a predetermined meeting time. Please contact your Regional Director or Caucus leader for more information regarding exact times and agendas for these meetings.
How do I cancel my hotel reservation?
All registrants who booked housing via the AGD’s room block at the Hyatt Regency McCormick, have had their reservations automatically cancelled by the Hyatt’s reservation team. Registrants that booked housing outside the block or via a 3rd party must cancel their reservations on their own.
Who can help me with questions pertaining to sponsorship?
Any sponsorship questions can be directed to Bart Lewin, Director of Sponsorship, at AGDSales.firstname.lastname@example.org.
How do I access Virtual Annual Meeting sessions?
Once registered, you will receive an email confirmation with a link to the Annual Meeting hub. From there, access the My Agenda tab for a list of Zoom links for each session. Please be sure to participate in one of four training sessions being offered on Zoom and the Annual Meeting hub so that you can join the meeting with confidence on Friday, October 23.
What are the online etiquette guidelines for the Virtual Annual Meeting?
All House of Delegates sessions will be in webinar format meaning that individual delegate’s video will not be shown and all participants will be automatically muted upon entering the session. For Caucus meeting etiquette, please consult your Caucus leader.
Will I be able to connect with other AGD Members during the Virtual Annual Meeting?
Yes, the AGD Delegate Connect Community is open now and available through mid-November for discussion and connections with fellow members and delegates. Join the discussion here.
Where can I find help with technical support ahead of and during the Annual Meeting?
There are many resources including training videos on the voting system, getting the best picture and sound on Zoom webinars, and locating your session links on the Annual Meeting Hub under Help Desk & Resources.