OFFICE SERVICES CLERK

Under the direction of the Office Services Lead. Acts as backup for completion of all copy and clerical projects.  Serves as first point of contact for visitors and incoming calls and correspondence. Additional responsibilities of this position include supporting the membership department by entering data, act as liaison with building management, Maintain appropriate level of office supplies in all areas where stocked.  Keep the cafe/coffee room on the 6th & 7th floors stocked with appropriate items.  Responsible for timely and accurate inventory of items in central storage and basement storage.  Ensure Office Services work and storage areas are kept neat and orderly.  Assist with organization activities and special projects as directed.

Essential Job Functions:  (major duties ranked by order of importance)

Reception of Visitors/Staff

  • Answer telephones calls and greet visitors.
  • Sort/distribute mail and coordinate deliveries.
  • Perform general data entry functions in support of the membership department.
  • Maintain kitchen and office supplies.
  • Other administrative support as necessary               

Office Services Area (Backup)

  • Oversee the copying projects, mailings, and operations of the copiers,   faxes, postage machine and folder/inserter and inventory.
  • Maintain active status of various permit accounts and coordinate use of permits. 
  • Maintain current mail regulations.

Mail and packages (Backup)

  • Serve as backup to Office Services Lead

Stock the break rooms as well as supply shelves

  • Stock the break rooms on the 6th & 7h floors with the proper supplies at the end of the business day.
  • Make sure that the proper amount of supplies are stocked.

Additional Duties and Responsibilities

  • Clean the refrigerator on the 6th & 7th floors once a month.
  • Answer telephones calls and greet visitors
  • Sort/distribute mail and coordinate deliveries
  • Perform general data entry functions in support of the membership team
  • Maintain kitchen and office supplies
  • Ensure proper operation of office equipment and coordinating repairs when necessary
  • Other administrative support as necessary

Minimum Qualifications for Consideration:

Education: High School diploma or equivalent.

Credentials (years of experience): Two years office services experience, including maintaining detailed record-keeping procedures.  

Knowledge, Skills and Abilities: Be able to communicate tactfully, professionally and effectively with members, suppliers and staff and present a positive image of the AGD through those communications. Possess advanced PC skills and ability and willingness to learn new software and programs as required. Be flexible, adaptable, able to work on a wide variety of tasks independently and in a team structure and understand meaning of confidentiality. Possess the ability to meet deadlines, set priorities, work independently and demonstrate a high degree of attention to detail. Possess good organizational skills, excellent customer service skills, and excellent oral and written communications skills with good spelling and grammatical skills. Be able to lift 50 pounds. Be able to work overtime as needed.  

NOTE:
If interested, please send cover letter and resume to HumanResources@agd.org

 

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AGD is an equal opportunity employer.

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To apply for this position, please send your resume and a cover letter to our Human Resources team.

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